Business Continuity Planning (BCP) is vital for ensuring that a company can continue operating during and after a disruptive event. Here are 11 ChatGPT prompts that can assist businesses in developing robust continuity plans to maintain resilience and recoverability.

I'll mention that if you're looking for a more personalized experience than ChatGPT can offer, Bizway makes it really simple to create your own tailored AI Assistants that cater to your specific needs and preferences. Try creating your first AI Assistant today to help with any of the prompts below and save yourself the hassle of repeating your business background and project details with every ChatGPT message.

Assessing Risks and Threats

The Prompt: "Identify potential risks and threats to our manufacturing operations for BCP."

Sample response: "Consider risks such as equipment failure, supply chain disruptions, natural disasters, and cyber-attacks."

Additional info to provide: Operational specifics, geographical location.

Use Cases: Risk mitigation, insurance planning, operational resilience.

Impact Analysis

The Prompt: "Conduct a Business Impact Analysis (BIA) for our IT department."

Sample response: "Evaluate the department's critical systems, data requirements, potential losses during downtime, and the minimum resources needed for operations."

Additional info to provide: IT infrastructure details, recovery time objectives.

Use Cases: IT contingency planning, disaster recovery strategy, data backup procedures.

Creating Recovery Strategies

The Prompt: "Design recovery strategies for customer service continuity."

Sample response: "Implement redundant communication channels, distribute workload across multiple locations, and develop remote work capabilities."

Additional info to provide: Customer service workflows, technological capabilities.

Use Cases: Service level maintenance, emergency response, customer satisfaction.

Communication Plan

The Prompt: "Formulate an emergency communication plan for internal and external stakeholders."

Sample response: "Establish a notification system, craft clear messaging, identify communication liaisons, and outline key information dissemination channels."

Additional info to provide: Stakeholder categories, communication methods.

Use Cases: Crisis communication, stakeholder engagement, reputation management.

Employee Safety and Support

The Prompt: "Develop protocols to ensure employee safety and support during crises."

Sample response: "Create evacuation and shelter-in-place procedures, offer mental health support, and establish a system for checking on employee status."

Additional info to provide: Office locations, employee health resources.

Use Cases: Workplace safety, employee well-being, corporate responsibility.

Supplier and Vendor Collaboration

The Prompt: "Outline how to involve our suppliers and vendors in business continuity planning."

Sample response: "Integrate key suppliers into the continuity plan by aligning on backup solutions, alternative delivery methods, and communication protocols during disruptions."

Additional info to provide: Existing supplier agreements, alternate suppliers.

Use Cases: Supply chain management, partnership agreements, contractual compliance.

Training and Awareness Programs

The Prompt: "Set up training programs for staff on business continuity protocols."

Sample response: "Initiate regular BCP workshops, simulate recovery scenarios, and maintain updated training materials for ongoing staff education."

Additional info to provide: Training schedules, simulation details.

Use Cases: Employee preparedness, skill development, procedural adherence.

Protecting Data and IT Systems

The Prompt: "Advise on measures to protect data and IT systems as a part of BCP."

Sample response: "Implement regular data backups, establish robust cybersecurity defenses, and prepare IT system failovers to secondary locations."

Additional info to provide: Data criticality, cybersecurity framework.

Use Cases: Data integrity, cyber risk management, IT operations continuity.

Recovery Site Planning

The Prompt: "Design a plan for setting up a recovery site for mission-critical functions."

Sample response: "Identify an alternative location, equip it with necessary technology and access to critical data, and arrange for transportation and logistics."

Additional info to provide: Essential business functions, location-specific risks.

Use Cases: Alternate site operations, emergency relocation, critical function preservation.

Continuity Planning for SaaS Platforms

The Prompt: "Plan continuity measures for our SaaS platform services in case of outages."

Sample response: "Create redundant system architectures, diversify hosting providers, and have incident response measures that include customer communication touchpoints."

Additional info to provide: Platform architecture, service level agreements.

Use Cases: Service reliability, outage response, customer assurance.